How-To Generate SASRA Reports

Introduction

The SACCO Societies Regulatory Authority (SASRA) is the government’s principal agency responsible for the supervision and regulation of SACCO Societies in Kenya. The Authority’s principal responsibility is to license SACCO Societies to undertake Deposit Taking Business in Kenya (FOSA) and to Supervise and regulate both Deposit Taking and Specified Non-Deposit Taking SACCO Societies.

Difference between Deposit taking and Non-deposit taking SACCO societies?

The non-DT-SACCO (Back office service activities, BOSA)segment is those that mobilize savings from their members; these savings are strictly utilized as collateral for credit facilities advanced to such members. These deposits are not withdrawable by the member, but can only be refunded when the member leaves the Sacco. The non-deposit-taking Saccos do not offer front office services as members do not hold accounts where they deposit or withdraw money E.g BBK

Deposit-taking Saccos (Front Office Service Activities, FOSA) is licensed and regulated by SASRA (Sacco Societies Regulatory Authority). Besides the basic savings and credit products they also provide basic banking services that is; they demand deposits, provide payment services and some even provide ATMs. These deposit-taking Saccos are allowed to offer easy-to-withdraw savings account (banking) services, through front-office savings activities. e.g Stima SACCO

Are all SACCOs required to present SASRA reports?

SACCOs regulated by SASRA;

(1) SACCO societies undertaking deposit-taking SACCO business (DT SACCOs)

(2) SACCOs undertaking specified non-deposit-taking SACCO business, Non-withdrawable deposit taking SACCOs(NWDT SACCOs)

(3) Diaspora SACCOs. SACCOs have members outside the country but the SACCOs are based in Kenya.

SACCOs that are not regulated by SASRA;

(1) Non-specified non deposit taking SACCOs(SACCOs with deposits below 100 million)

(2) Transport Co-operatives(Matatu SACCOs)

(3) Housing Co-operatives

(4) Investment Co-operatives

(5) Consumer Co-operatives

(6) Marketing/production Co-operatives

SACCOs that are not regulated by SASRA are regulated by the Ministry of Co-operative, Development and Marketing.

Common Terminologies

Core Capital. Fully paid-up member shares, disclosed reserves, retained earnings, grants, and donations are not meant to be expended (used) unless under the liquidation of the SACCO.

Institutional capital. Refers to the portion of the core capital that belongs to the SACCO society as an institution such that no one member can individually lay claim to it.statutory reserves, retained earnings, donations to capital, audited net income, and non-withdrawable members' shares. 

Non-earning assets. Assets that do not generate income. Examples of this include Cash in hand, non-interest-bearing monetary check accounts, accounts receivable, assets in liquidation, fixed assets, prepaid expenses, and other deferrals.

Off-balance sheet items. This means items not shown on the balance sheet but which constitute a risk/benefit to the Sacco society, basically assets and liabilities that are not listed in the balance sheet. For example, operational leases, derivatives, etc. Usually off-balance items are typically not owned by the SACCO.

Provision for Loan Losses/Allowance for loan loss. This means an expense in the income statement to reflect an increase in the probability of losses due to uncollected loans. Commonly known as provision for bad debt.

Capital Adequacy.The statutory minimum reserves of capital that a bank or other financial institution must have available. (emergency fund). The requirement for Capital adequacy is to ensure that each deposit-taking SACCO Society maintains a level of capital that is adequate to protect or cushion member deposits and creditors against losses resulting from business risks that the SACCO, as a financial institution faces. These risks include credit, investment, legislative, liquidity, interest rate, and competitive risks.

Time deposits. A time deposit is an interest-bearing bank account that has a pre-set date of maturity. 

Listing of  SASRA Reports

Some of the reports require Mapping (Configuration on Kwara Core) others do not. Configuration will only be required for certain reports which are indicated below.

SASRA Form 2A - Capital Adequacy(Mapping is required)

The report is used to determine the ratio of various capital components such as retained assets, and reserves to the core capital

SASRA Form 2B -Liquidity Statement(Mapping is required)

The report is used to identify the liquidity of the SACCO. The value and ratio of assets that can be easily converted to cash.

SASRA Form 2C- Statement of Deposit return(No Mapping is required)

A report that classifies the deposits held by the SACCO based on the type and amount.

SASRA Form 2D- Risk Classification of Assets Provisioning(No Mapping is required)

This report depicts the various risk levels of the loan portfolio of SACCO as well as the required provision amounts

SASRA Form 2E- Return on Investment(Mapping is required)

A report that shows the earnings from assets and investments.

SASRA Form 2F-Statement of Comprehensive Income(Mapping is required)

Similar to a profit and loss statement

SASRA Form 2G- Statement of Financial Position(Mapping is required)

Similar to a balance sheet

SASRA Form 2H- Statement of Other Disclosures(Mapping is required)

A report used to convey the financial state of SACCO and other items such as off-balance balance sheet items that are not covered in other financial statements. This report also includes the loans and advances given to directors and employees of the SACCO. We can call this the accountability and transparency report.

SASRA Form 4B- Sectoral(No Mapping is required)

The report shows the distribution of the purpose of the loans for the SACCOs loan portfolio. For example, the value of loans that were taken up for Wholesale and retail, education, etc

Insider Lending Report(No Mapping is required)

This is a report that shows the loans taken up by various staff of the SACCO for example board members, CEO, accountants, etc. The report shows the amount taken up, the securities for the loan, the loan tenure, the dates the loan was taken up, and the outstanding amount.

Configuration and Generation of the Reports on Kwara Core

Generating SASRA reports in the Kwara core banking system is simple. With this guide, you can confidently navigate through the system and get the necessary reports for your SACCO.

Configuration:

1. Log into your Kwara core banking system.
2. On the Core instance, navigate to Settings > Roles and Permissions.
3. Choose to either create a new role or add SASRA permissions to an existing role.
4. Within the permissions section, scroll to 'Other Lic'.
5. Check both 'Manage' and 'Configure SASRA Reports' permissions, then click 'Submit'.
6. Go to Reports > SASRA Reports > Templates.
7. In the Templates section, select the report you wish to configure and click 'Edit'.
8. For the chosen report, add the relevant General Ledgers (GLs).
9. After configuration, return to the main menu. Follow the how-to guide on generating reports for further instructions.
   
   
   

Generation:

1. On the dashboard, access the 'Reports' section from the left-hand menu.
2. Within the Reports section, locate and select 'SASRA'. This directs you to the SASRA reports area.
3. Specify the date range for the report to ensure the data pertains to your specific needs.
4. Click on the drop-down arrow next to the green 'Generate' button.
5. Choose from the list of 9 SASRA reports/forms the one you need.
6. Select your desired report and click 'Generate'.
7. Wait as the system processes and generates your report.
8. Once the report is generated, you can download and view it in Excel format.