How to generate accounting reports.

Created by Judy Macharia, Modified on Sun, 24 Sep, 2023 at 8:31 AM by Judy Macharia

Balance Sheet

The Balance Sheet shows the balances of GL accounts for a specific month, displaying the overall standing of assets, liabilities and equity. It will give you information about the organization's financial situation and the chance to identify potential problems.

Kwara computes accounting reports based on summaries of GL accounts balances broken down by branch and entry date, after which they are stored daily with the End of Day processes.

To generate a Balance Sheet go to Accounting > Balance Sheet > choose the specific date or the month and year > Generate Report.

Profit & Loss (or Income Statement)

It shows your organization's revenue and expenses for a given date range or for a month. The difference between the total revenue and the total expense is your business net income. This report's main purpose is to evaluate if your business has made a profit or a loss. A key element of this statement, and one that distinguishes it from a balance sheet, is that the amounts displayed in the Profit and Loss report represent transactions over a period of time while the values on the balance sheet provide financial information at a given moment.

Please Note - The maximum range for the report is 366 days.

To generate a Profit and Loss report go to Accounting > Profit & Loss > choose the month and year or a date range > click on Generate Report.

Trial Balance

Shows a list of all the accounts in your General Ledger and its balances for a specified date range or month. A trial balance is usually prepared at the end of an accounting period and is used to see if additional adjustments are required to any of the balances. Since the basic accounting system relies on double-entry bookkeeping, a trial balance will have the same total debit amount as it has total Credit amounts.

You can choose what information to display in the report and Kwara will keep your preferences, so the next time you access the Trial Balance report, the columns that you checked will be displayed by default.

Opening Balance shows the accounting balance as of the first day of the selected interval

Debits and Credits columns show the total net change for each account, where the Net Change is equal to "Debits minus Credits" for Assets and Expenses account; and "Credits minus Debits" for Liability, Equity and Income accounts

Closing Balance displays the accounting balance in the last day of the selected interval

Please Note -Days for which the End of Day processes did not run, will not be available for selection. Such days will be greyed out on the calendar. The report can be pulled only for a 366 days maximum range.

To generate a Trial Balance report: navigate to Accounting > Trial Balance > choose the date range or month and year for the report > Generate Report.


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